[dms-discuss] Proposed Key Policy

[Jeff Tolentino]

Hi all,
Following up from last months meeting, here is a proposed key policy for possible consideration in either January for February.  This policy was developed out of the on-going key policy discussion, but is largely based on comments from the November meeting and incorporates the proposal based, open vote approach.
 
Note, this is not a set policy at this point.  It is only a proposal.  However, if it looks like we have enough folks supporting it, we would put it up for vote.
 
For the interim, please reveiw, and let me know if you have input.
Jeff T
******************************************************************* # Davis Makerspace Provisional Key Policy # 
## Purpose of Provisional Key Policy ## 
This policy describes the current Davis Makerspace approach for
providing key access to the Davis Makerspace facilities. The intent
of this policy is to provide a temporary guideline for distributing
key access until a more formalized policy is established. A more
formalized policy can be proposed at any time. As a provisional policy,
however, the approach described below generally uses existing
mechanisms defined by current Davis Makerspace Bylaws.  This policy 
does not necessarily limit other methods for distributing key access,
but is intended to function as the recommended method. 
## Process ## 
Key access will be considered on a case by case basis, and granted
upon consensus vote as defined in the Davis Makerspace Bylaws. The
general process for key-holdership consideration shall be as follows: 
1. Submit a Proposal for Key Access,
2. Submit an optional Statement of Nomination,
3. the board will arrange public meeting to consider the proposal,
4. the proposal will be accepted or declined by consensus vote, and
5. if the proposal is accepted, key-holdership will be granted, 
subject to any conditions stated in the accepted proposal. 
## Details of Process Elements ## 
### Proposal for Key Access ### 
Due to the wide variety of reasons and opinions on why keys should or
should not be distributed, key access will be considered on a case by
case basis. To aid consideration, potential key-holders should
provide a Proposal for Key Access. The Proposal for Key Access shall
be a written statement describing why the potential key-holder should
have key access to Davis Makerspace facilities. If accepted by consensus 
vote, as prescribed by the Davis Makerspace Bylaws, the Proposal for 
Key Access will also function as an agreement with the Davis Makerspace 
Corporation and state the conditions for key access.  Therefore, any 
potential conditions related to the key access should be included in the 
Proposal for Key Access.  Potential key-holders can propose any conditions
or reasoning they see fit in justifying key access.  However, since the 
proposal is subject to consensus vote as defined in the Davis Makerspace 
Bylaws, the contents of proposal should include provisions that all 
eligible voting members will be agreeable to. The Proposal for Key Access 
will be provided to the public prior to voting, and will typically remain 
available for public review after any vote. 
 
To provide initial examples of proposals, existing key-holders will be asked 
to prepare thier own Proposal for Key Access based on thier exisiting key 
holding arrangements.  These proposals would available for public review 
along with future proposals. 
### Statement Granting Unlimited Key Revocation Rights to the Board ### 
In considering Proposals for Key Access, the Board of Directors, would 
prefer the following statement be included as part of any Proposal for 
Key Access:
If granted key access, I, __(name of proposed key-holder) ,
>understand that key access to any Davis Makerspace facility can be
>revoked, by any Davis Makerspace Board Member, for any reason,
>without limit. I will have the opportunity to appeal any
>revocation by consensus vote, as described by Davis Makerspace
>Bylaws, but the revocation of key access will remain in place
>until properly relinquished by the appeal.
This statement will not be required as part of the Proposal for Key
Access, but the absence of this statement may be favored negatively by
voting parties. 
### Statement of Nomination ### 
In addition to a Proposal for Key Access, potential key-holders are
encouraged to submit a written Statement of Nomination prepared by any
party other than themselves. The Statement of Nomination is optional,
but will help establish the level of involvement the potential
key-holder has with members of the Davis Makerspace community, and as
such, is encouraged. The Statement of Nomination may be prepared by
anyone, but since it will be subject to consensus vote, as described 
by the Davis Makerspace Bylaws, the preparing party should generally be 
selected to satisfy all eligible voting members. Like the Proposal for 
Key Access, the Statement of Nomination will be provided to all eligible 
voters prior to voting, and will typically remain available for public 
review after any vote. 
### Public Meeting to Consider the Proposal ### 
Upon receipt of the Proposal for Key-Access and if applicable, the 
Statement of Nomination, a meeting will be arranged by the Board of 
Directors, typically by the President or Secretary of the Davis 
Makerspace Corporation, per the Davis Makerspace Bylaws. In general, 
this meeting will be a public meeting, providing adequate notice and 
proxy voting, as described in the Davis Makespace By-laws. Furthermore, 
since the proposed key-holder will be ineligible from voting on their 
own Proposal for Key Access, an effort will be made to schedule the 
meeting separately from general meetings. In general, votes to accept 
or not accept the proposal will be conducted at the meeting. Voting will 
be by consensus vote as defined by the Davis Makerspace Bylaws. 
### Acceptance and Conditions of the Proposal for Key Access ### 
If the Proposal for Key Access is accepted by consensus vote as defined 
by the Davis Makerspace Bylaws, the conditions described in the Proposal 
for Key Access will govern the key holdership.  The Proposal for Key Access 
will be typically be available for public review, and may be amended by 
additional proposals, provided they comply with Davis Makerspace Bylaws
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